Privacy policy

Young Arts Fundraisers is committed to protecting your privacy. We will use the information that we collect about you in accordance with the General Data Protection Regulation 2018 (GDPR) and the Privacy and Electronic Communications Regulations 2003.

Who we are

Young Arts Fundraisers (YAF) is a professional network whose aim is to enable early-career fundraisers working in the cultural sector to connect with one another, engage with senior fundraisers and benefit from their experience and advice.

What information do we collect?

We collect and process your data in the following ways

Information you give us.

You may give us information about you by filling in forms on our site, (“our site”), by signing up to our events on Eventbrite or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our site, subscribe to our service or when you give feedback. The information you give us may include your name, address, e-mail address, phone number.

With regard to each of your visits to our site we may automatically collect the following information:

Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;

information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.

Information we receive from other sources:

We keep a record of the emails we send you, and we may track whether you receive or open them so we can make sure we are sending you the most relevant information. We may then track any subsequent actions online, such as signups for events.

Social Media

We use social media to broadcast messages and updates about events and news. On occasion we may reply to comments or questions you make to us on social media platforms. We do not currently have resources to use cookies.

Depending on your settings or the privacy policies social media and messaging services like Facebook, LinkedIn or Twitter, you might give third parties (like Young Arts Fundraisers) permission to access information from those accounts or services.

Information available publicly

This may include information found in places such as Companies House, your biography on your work website or information that has been published in articles/ newspapers

How we keep your details safe and secure

Your personal data will be held and processed on Young Arts Fundraisers’ systems or systems managed by suppliers on behalf of Young Arts Fundraisers.

Your data is always held securely. Access to Young Arts Fundraisers information is strictly controlled. The system can only be accessed by people who are Committee Members at the organisation. Certain data, for example contact details, is additionally controlled and is only made visible to members of staff who have a reason to work with it. We may need to disclose your details if required to the police, regulatory bodies or legal advisors.

What we use your personal information for

Our networking and mentoring activities to connect fellow young arts fundraisers mean that we share information to enable these connections. We aim to be clear when we collect your data and not to do anything you wouldn’t reasonably expect. Where it is appropriate (and you have the right to decline to give this information) we may also ask for your age, gender, and ethnicity. We use this data to match you with mentors when you apply for our mentoring programme and to collect data about our events attendees in order to assess our impact and include this data when reporting to Arts Council England. Arts Council England is funding Young Arts Fundraisers for 4 years (April 2018-April 2022) as part of the joint-grant with the Institute of Fundraising.

Giving you control

With your data, we will tell you about events, mentoring and information about our organisation (for example updates on the programme). Occasionally, we may include information in these communications from partner organisations or organisations who support us. We make it easy for you to tell us how you want to hear from us (by logging onto our website and updating your preferences in the “My Account” section) or by telling our Ticket Office team over the phone or in person. You can opt out from these marketing communications at any time – every email sent to you will tell you how to do this.

We do not sell personal details to third parties for any purpose.

If you have opted out of marketing communications, we may still get in touch with you for administrative purposes. For example we may email you to give you important information about the events you’ve booked or to tell you about any changes.

We will give you the opportunity to opt out, at any time, from any marketing or fundraising email communications and postal fundraising communications you receive from us. You also have the right of erasure, which means we will stop communicating with you completely and create a ‘skelton copy of your data’ to ensure we don’t communicate with you again.

Third Parties

We may share anonymised personal information with other organisations, particularly Arts Council England, who use this to analyse our audience development programmes, networking events and mentoring to understand the impact of the public investment made in Young Arts Fundraisers via the Cultural Sector Network, part of the Institute of Fundraising.

We may share your data with the Cultural Sector Network, if you have signed up for Mentoring as this is a programme that is run in a partnership.

If you any need help, please contact us using the details in the ‘contact us’ section below.

Sensitive information

Sometimes we ask you to provide sensitive information, for example when you register for certain events or participate in some activities, or when you attend an event. As with all the personal information we hold, sensitive information is held securely and restricted to those who need to use it. We will delete sensitive information every year.

Your Rights

You have the following rights related to your personal data:

  • The right to request a copy of personal information held about you
  • The right to request that inaccuracies be corrected
  • The right to request us to stop processing your personal data
  • The right to withdraw consent
  • The right to lodge a complaint with the Information Commissioner’s Office

Contact Us

Please contact us if you have any questions about our privacy policy or information we hold about you: